How to Personalize LMS Onboarding for Various User Roles

Many learning management systems (LMS) allow organizations to personalize onboarding. This personalized approach, tailored to individual roles and needs, immediately delivers relevant content and resources. For instance, learners have access to courses relevant to their jobs, while instructors have access to creating and managing content on the LMS. This targeted learning approach improves knowledge retention among new employees. It enhances satisfaction and effectiveness and fosters a positive work culture by creating a strong sense of belonging among new employees. It helps organizational leaders develop a positive work culture.

The Essence of Personalized Onboarding

Organizations can no longer use a one-size-fits-all approach to onboard employees. They must create customized onboarding experiences for learners to retain their interest and accelerate the onboarding process. Thankfully, organizations can use an LMS to personalize the onboarding process. They can create onboarding experiences unique to every learner’s needs and learning styles and provide relevant content, smart recommendations, and timely feedback to improve learning outcomes.

Personalized onboarding is helpful for both organizations and employees. It can help:

• Enhance engagement: Organizations can improve knowledge retention and boost employee engagement by customizing the content and ensuring it is relevant to their roles and skills. 
• Improve learning experience: Most LMSs, such as GyrusAim, have an Analytics feature that tracks the learner’s progress and identifies improvement areas to provide tailored learning experiences. Organizations can also deliver personalized assessments and feedback to improve knowledge retention.
• Reduce training costs: Organizations don’t have to spend time and money arranging offline employee onboarding programs. Learners can access the LMS-based onboarding programs from anywhere, anytime, reducing the need for expensive in-person training sessions.
• Make onboarding scalable: Unlike offline training sessions with a limit to onboarding new employees, LMS allows organizations to onboard a large group of employees simultaneously.
• Accelerate skill development: Since LMSs like GyrusAim focus on adaptive learning, organizations can focus on areas where learners need the most support. This helps accelerate skill development and prepares learners to start work immediately.

How to Create an Onboarding Process

An onboarding process enables organizations to successfully integrate employees into the workforce and guide them throughout the journey to create a memorable experience. 

Here are a few steps you can take to build a successful onboarding process: 

• Create a comprehensive onboarding plan: Develop a comprehensive onboarding plan detailing milestones and action items. This will help the organization track and continuously improve the onboarding process’s effectiveness.
• Personalize the onboarding process: Understand the skills and experience of new employees and tailor the course content, structure, and recommendations to increase knowledge retention. LMS solutions like GyrusAim can help organizations develop role-based training and user-specific onboarding programs.
• Automate the tasks: A typical onboarding process includes different tasks, such as developing and updating the course content, monitoring the employee’s progress, reminding them to complete the training, evaluating their performance, and rewarding them with badges and certifications. Tracking and managing all these tasks can be time-consuming, especially if the onboarding occurs on a large scale. With GyrusAim, organizations can automate such tasks and free the instructors to focus on building more impactful training programs.
• Make the process engaging: Safety and compliance training programs can be mundane and lead employees to lose interest. Thus, the onus lies with the organization to make the process engaging.
• Assess the employee’s progress: Organizations can conduct quizzes and other assessments to gauge their performance and ensure they fully comply with regulations

5 Best Onboarding Experience Examples

Let’s examine five examples of the best onboarding experiences to understand how they benefit employees and the organization.

• Bethpage Federal Credit Union: They used GyrusAim to replace manual training processes with a more improved training management solution that enhanced compliance tracking, internal communication, and measuring training impact.
• Louisiana Machinery: They used GyrusAim to transition from course-based to skills-based training, which improved the quality and efficiency of the training. 
• Joint Industry Board (JIB): They used GyrusAim to tailor onboarding for a 70,000-strong workforce with minimal computer skills and improve adoption.
• Bizjet: This aviation manufacturing company used GyrusAim to streamline the training and compliance processes and meet the diverse regulatory requirements.
• New Mexico Department of Transportation: They used GyrusAim to facilitate decentralized training management without impacting compliance and operational efficiency. 

You can read more about these success studies to understand the impact of the onboarding process. 

Strategies for Personalized Onboarding

An effective onboarding strategy is crucial to improve employee engagement and retention. 

Here are a few strategies you can implement for personalized onboarding:

• Conduct regular assessments: To create a personalized onboarding experience, you must understand every learner’s existing skills and knowledge and the skill gaps. Regular assessments, like surveys and quizzes, can help you determine the user’s skill and experience level and tailor the onboarding experience accordingly. 
• Create Personalized Learning Paths: No two employees are the same. Thus, the LMS can be used to map the competencies required for each role and develop personalized learning paths to improve knowledge retention and achieve the necessary competencies for the role. By building a customized learning path, you can help employees enhance their skills and do the tasks effortlessly and accurately. 
• Utilize Adaptive Learning Technologies: Adaptive onboarding is an approach where organizations use employees’ learning data to adapt the content and make it personalized for each user. Leverage technologies like GyrusAim to adapt the activities and course content in real-time based on the learner’s progress. This adaptive approach can help learners stay engaged throughout the onboarding journey. 
• Automate tasks: LMS’s like GyrusAim can help organizations automate tasks like course enrollment, progress tracking, and sending reminders to learners to complete the course. This frees up the administrator’s time and enables learners to focus on achieving the onboarding process. 
• Leverage technology for personalized onboarding: Use LMS’s like GyrusAim for onboarding automation and personalization. It will help you build customized onboarding workflows, create individualized learning paths for employees based on their current roles, skills, and career goals, track their progress and identify areas of improvement, and make the overall learning experience engaging through gamification and other interactive features. 

GyrusAim LMS: A Solution for Personalized Onboarding

As you may have realized by now, an efficient LMS with customization capabilities is crucial for delivering a personalized onboarding experience to learners. 

GyrusAim LMS is a personalized learning platform that promises to revolutionize employee onboarding. By focusing on customization and adaptability, GyrusAim enables organizations to create tailored onboarding programs that meet the unique needs of each user role.

It offers features such as:

• Onboarding automation automates onboarding, optimizes employee performance, increases retention rates, and enhances employee participation.
• Customization tailors onboarding workflows and aligns them with organizational structures. The personalized learning platform enables instructors to personalize the training modules based on employee roles and ensures the content is relevant and engaging.
• The adaptive user interface allows you to align the LMS’s look and feel with the organization’s branding to create a cohesive experience.
• Seamless integration with existing HR systems allows smooth data flow and efficient onboarding tracking and management.
• Gamification makes learning interesting and interactive and improves knowledge retention among employees.

It has helped organizations like BFCU and JIB optimize the onboarding process and streamline their training. 

To know more about GyrusAim LMS and how it can enhance the onboarding process in your organization, book a free demo. 

Conclusion

Personalized onboarding has a positive impact on new employees joining the organization. It ensures that the course content is personalized for every role-based user. This helps improve employee engagement, increase knowledge retention, and enable employees to join their teams faster.

To know more about GyrusAim, contact us.