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Increasingly, a lot of companies have begun to realize the benefits of using a Learning Management System (LMS) to aid their Training and Development (T&D) function. With the HR Departments of most companies also undergoing their digital makeovers by incorporating Human Resource Information Systems (HRIS integration), our recommendation is to integrate the LMS within the HRIS.
What is an HRIS integration?
An HRIS integration connects your Human Resource Information System with other business applications. This process streamlines data flow between systems. Consequently, it enhances efficiency and reduces manual data entry.
Moreover, integration ensures consistency across all platforms. For instance, employee records, payroll, and performance metrics are updated seamlessly. In turn, this integration supports better decision-making and improved HR management.
Additionally, it helps in automating routine tasks and ensures data accuracy. Overall, HRIS integration optimizes the HR function and supports organizational goals.
5 Benefits of HRIS Integration With LMS
1. Eliminates the Need to Maintain Dual Records
When the HRIS and LMS are separate, the records of every individual employee have to exist in two separate systems. The HRIS will record aspects such as attendance details, department name and designation, payroll processing details, and so on. The LMS will maintain a record of the employee’s progress in terms of learning new business-specific skills and performance on various training modules. Thus, for the evaluation of the same employee, records from two different sources have to be analysed. Instead, if the LMS is integrated within the HRIS, the information of each employee can be maintained in a centralized portal.
2. Helps Employee Onboarding
Once an employee is onboarded, he needs to be put through a set of training modules to make sure he is ready to deliver in his role. By incorporation an LMS such as GyrusAIM within the company’s HRIS, the HR Department can, after the onboarding of a new employee, immediately put him on to the relevant training program. Once the employee has completed the training program, the HR Department can inform his intended line manager of his readiness to be assimilated within the team.
3. Helps in Holistic Performance Appraisal
The appraisal of an employee depends on his performance in the period under consideration as also the new skills that he has picked up and the rate at which he has done so. If the LMS is integrated within the HRIS, the HR Department would be able to track the latter parts more easily. Moreover, they can also access the feedback from the line manager on training and how well the employee under consideration has been able to incorporate the new learning into everyday work. Therefore, the HR Department would be able to conduct a more comprehensive evaluation of the employee and accordingly decide on salary raises and bonuses.
4. Helps in Mapping Employees to the Right Departments
The performance of the employees on various training modules will reflect where his individual interests lie and also what type of role he is suited to. With the integration of the LMS within the HRIS, the HR department can perform an analysis to determine such individual goals, aspirations, and interests of every employee. Such an assessment can aid in lateral transfers and promotions within the organization. By helping employees get into the roles that they covet, the company can ensure greater overall employee motivation levels, and consequently, lower attrition rate.
5. Helps Achieve a Greater ROI on Online Training
By integrating the LMS within the HRIS of a company, companies can end up saving costs incurred by the IT vendor. More importantly, because employees’ training needs can be assessed and addressed in a personalized manner on the basis of what was covered in points (iii) and (iv), each employee will be able to be more productive. This will help boost the return on investment that the company’s training generates.
The above five points are reasons why integrating your LMS with your HR system would be a very wise decision to take.
9 Steps Explaining How HRIS Integration Workflow Works
Most HRIS integrations fall into one of the following categories:
- Identify Needs: First, determine your integration requirements based on current HRIS and business needs.
- Select a Tool: Next, choose a suitable integration tool that meets your HRIS requirements.
- Map Data: Subsequently, map data fields between the HRIS and the other system for consistency.
- Configure Integration: Then, configure the integration settings to ensure data flows correctly between systems.
- Test Integration: After that, run tests to verify that data transfers accurately and processes work as expected.
- Review Results: Following tests, review the results to identify and address any issues or discrepancies.
- Deploy Integration: Once everything is confirmed, deploy the integration in a live environment.
- Monitor Performance: Thereafter, continuously monitor the integration to ensure smooth operation and performance.
- Provide Support: Finally, offer ongoing support and updates to handle any issues or changes.
10 Steps On How to Choose the Right HRIS Integrations
1. Start by Identifying Your Needs
Firstly, determine what functions you require from your HRIS integration. Then, prioritize these needs based on urgency and importance.
2. Research Integration Options
Next, explore various HRIS integration solutions available in the market. Consequently, assess their features and compatibility with your existing systems.
3. Evaluate Compatibility with Existing Systems
Ensure the integration can seamlessly connect with your current HRIS platform. Thus, check for any technical requirements or limitations.
4. Consider Scalability
Furthermore, think about how the integration will grow with your business. Hence, choose a solution that can scale according to your future needs.
5. Assess Ease of Use
Evaluate the user-friendliness of the integration. If it’s intuitive, your team will adapt more quickly and efficiently.
6. Check for Customization Options
Additionally, verify whether the integration allows for customization. Consequently, this will help tailor it to your specific business processes.
7. Review Security Measures
Security is crucial, so examine the integration’s security protocols. For instance, ensure it complies with industry standards and protects sensitive data.
8. Evaluate Cost vs. Benefits
Compare the costs associated with the integration against its benefits. As a result, make sure the investment aligns with your budget and offers value.
9. Seek User Feedback and Reviews
Look for feedback from other users who have implemented the integration. Therefore, you can gain insights into its performance and reliability.
10. Request a Demo or Trial
Finally, request a demo or trial version of the integration. This allows you to test its functionality and determine if it meets your expectations.
Conclusion
Integrating your LMS with your HRIS can significantly enhance your organization’s efficiency and effectiveness. By consolidating data, automating tasks, and streamlining processes, this integration ensures a seamless flow of information and supports better decision-making. As outlined, the benefits are numerous—from eliminating dual records and improving onboarding to facilitating holistic performance appraisals and optimizing training ROI.
To maximize these benefits, follow the outlined steps to choose the right HRIS integration for your needs. Ultimately, a well-chosen integration will not only improve HR operations but also contribute to your organization’s overall success.
FAQ’s
Q1. What is HRIS integration and why is it important?
HRIS integration involves connecting your Human Resource Information System with other software applications to streamline HR processes. It’s crucial because it ensures data consistency, reduces manual entry errors, and enhances overall efficiency in managing employee information.
Q2. How does GyrusAim LMS integrate with HRIS systems?
GyrusAim LMS offers seamless integration with various HRIS systems, enabling automatic synchronization of employee data, training records, and performance metrics. This integration helps provide a unified view of employee development and compliance.
Q3. What are the benefits of integrating GyrusAim LMS with an HRIS?
Integrating GyrusAim LMS with an HRIS provides several benefits, including reduced data duplication, improved accuracy in training records, streamlined onboarding processes, and enhanced reporting capabilities. This integration helps in delivering a more cohesive and efficient HR management experience.
Q4. Which HRIS systems are compatible with GyrusAim LMS?
GyrusAim LMS is designed to integrate with a wide range of HRIS systems, including popular platforms like Workday, SAP SuccessFactors, and Oracle HCM. For specific details on compatibility, please contact our support team.
Q5. How does GyrusAim LMS handle data synchronization with HRIS systems?
GyrusAim LMS utilizes secure APIs and data connectors to synchronize information with HRIS systems. This ensures that both systems update employee data, training progress, and performance evaluations in real-time.
Q6. Can GyrusAim LMS help with compliance through HRIS integration?
Yes, GyrusAim LMS enhances compliance by integrating with HRIS systems to ensure that training records and certifications are accurately tracked and updated. This helps organizations maintain regulatory compliance and meet industry standards.
Q7. What is the process for setting up an HRIS integration with GyrusAim LMS?
Setting up an HRIS integration with GyrusAim LMS involves a few key steps: assessing your HRIS system, configuring the integration settings, and testing the connection. Our implementation team will guide you through the process to ensure a smooth setup.
Q8. Are there any additional costs associated with HRIS integration with GyrusAim LMS?
HRIS Integration costs may vary depending on the complexity of the integration and the specific HRIS system in use. For detailed pricing information and to discuss your integration needs, please contact our sales team.
Q9. How does GyrusAim LMS ensure data security during HRIS integration?
GyrusAim LMS prioritizes data security by using encryption, secure data transfer protocols, and regular security audits. Our integration processes are designed to protect sensitive employee information and comply with data protection regulations.
Q10. What support does GyrusAim LMS offer for HRIS integration issues?
GyrusAim LMS provides comprehensive support for HRIS integration issues, including dedicated technical assistance, troubleshooting guides, and regular updates. Our support team is available to help resolve any integration challenges you may encounter.
